Wednesday, April 30, 2008

A success in organizing an event

As a community business I get lots of opportunities to donate money or products. I appreciate it when I receive a follow up thank you letter like this one. I really appreciate it when the organizers are wise and achieve the kind of success that tripling the number of elementary school students participating represents. Wow, an increase from 46 to 131 is remarkable. FANTASTIC!

Dear John,

I am writing to you to thank Bikes @ Vienna for their support of the 4th Annual Vienna Elementary Run for Fun that was held on Sunday, April 27th 2008.

Our event this year was the biggest yet, registering over 550 runners and exceeding the fundraising goals for our school. Our sponsors have greatly contributed to the success of The Run for Fun by supporting our efforts with generous donations of products, services and money. We truly appreciate our local sponsors and the individual support of people like you, whose time, generosity and community spirit go the extra mile.

This year we made a push to get more elementary students to run the race. We began in the fall with a weekly before school fitness program. Throughout the spring we offered weekly training runs and the physical education curriculum put extra emphasis on the 5K. As a result, 131 elementary students (compared to 46 last year) completed the 5K and each one received a medal for their efforts.

By sponsoring, you become a catalyst for our mission, to prioritize physical fitness and encourage kids in motion. This run, while providing motivation to adhere to a healthy lifestyle and improve general fitness, also funds many activities and improvements for our school. We appreciate your support and are grateful to live in a community that encourages fitness. We also hope that you feel it was a valuable promotion of your business and hope that you will consider sponsoring our 5th annual race next year, Sunday April 26th 2009.


Laura Goyer
PTA President
Vienna Elementary School
128 Center Street, S.
Vienna, VA 22180

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